First 5 LA Annual Reporting Project Request for Qualifications (RFQ)

FIRST 5 LA ANNUAL REPORTING PROJECT REQUEST FOR QUALIFICATIONS (RFQ)

POSTING DATE: February 20, 2024

DUE DATE: March 18, 2024 at 5:00 pm Pacific Time (PT)

UPDATE(S):

• March 11, 2024- the following has been posted under the Questions and Answers section:
  • Annual Reporting RFQ Questions & Answers
• February 28, 2024 – the following has been posted under the Informational Webinar section:
  • Informational Webinar PowerPoint Slides
  • Informational Webinar Recording

ELIGIBLE PROPOSERS

Proposers must meet the following minimum requirement(s):

1. Minimum of five (5) years of experience leading research projects, including designing data collection tools, administering surveys, cleaning and analyzing data, and reporting and disseminating data.

Proposers that do not meet the minimum requirement(s) above will not pass the first level of review (see Section IX. Selection Process).

DESCRIPTION

First 5 LA is seeking qualifications from qualified individuals or firms that can provide the organization with support for the collection, analysis, and dissemination of information required by the California Children and Families Act (Proposition 10). First 5 LA would like to expand the scope of Annual Reporting to meet local data needs and provide increased transparency about our investments through the lens of our 2024-2029 Strategic Plan. The selected contractor would support the organization with the following goals:

1. Provide transparency on First 5 LA investments to increase public awareness about how funds are being utilized in Los Angeles County.
2. Utilize Annual Reporting data to gain deeper understanding of First 5 LA’s investments and grantees and contractors.

First 5 LA Annual Reporting Project RFQ – Cover Letter – PDF
First 5 LA Annual Reporting Project RFQ – PDF

Appendices:

For Information Purposes

• Appendix A – First 5 CA Annual Report Guidelines FY23-24 – PDF
• Appendix B – First 5 LA FY 22-23 Annual Report (AR 1-3) – PDF
• Appendix C – Sample Contract – PDF
• Appendix D – Level 2 Review Tool – PDF
• Appendix E – Application Checklist – PDF
• Appendix F – Deliverables Budget Instructions – PDF

For Submission

• Appendix G – Proposed Budget Template – Excel
• Appendix H – Scope of Work Template – Word
• Appendix I – Work Sample Cover Page – Word
• Appendix J – Litigation and Contract Compliance Form – PDF
• Appendix K – Conflict of Interest Form – PDF

ADDENDA

Please check the Funding Center webpage regularly for updates and addenda. First 5 LA has the right to amend this solicitation by written addendum. First 5 LA is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addenda shall be made available via the online funding center. Failure to address the requirements of such addendum may result in the proposal not being considered, at the sole discretion of First 5 LA. Addenda to this solicitation, if any, will be posted on this webpage. It is the responsibility of proposers to ensure, prior to submission, that their proposal reflects the most recent information and RFQ requirements.

INFORMATIONAL WEBINAR

The informational Webinar occurred on 02/28/2024 at 1:00 p.m. Please see the links below to the Informational Webinar PowerPoint Slides and Webinar Recording:

Informational Webinar PowerPoint Slides

QUESTIONS AND ANSWERS

To ensure that all potential proposers receive the same information, all questions and answers received are compiled and posted on this webpage. All questions and requests for additional information regarding this RFQ must be submitted to Daisy Ortiz before 5:00 pm PT on March 5, 2024. First 5 LA reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 LA may respond to individual inquires and then post replies to all questions by the posting date.

Listed below are the Questions and Answers for questions received by March 5, 2024:

Annual Reporting Project RFQ Q and A

DEADLINE TO APPLY

An online application packet complete with required documents must be received by First 5 LA no later than 5:00 pm PT on March 18, 2024. Please review the RFQ’s Timeline for Selection Process to ensure availability during the proposal review activities.

HOW TO APPLY

To respond to this RFQ, please submit your proposal and all required documents through the online application system designated by First 5 LA by no later than 5:00 pm PT on March 18, 2024:

Step 1: Create a user account by clicking here.

Step 2: Once a user account has been created, click here to access the application.

Step 3: Once an application has been started, click here to modify and/or submit your application. Please do not create a new application once you have started your application.

For help with the online application click here.

Proposers must submit all required documents specified in the RFQ through this online form. It is highly recommended that you print a copy of your application for your records prior to clicking “Submit.” To do this, click “Printer-Friendly Version.” You should review the printed copy prior to submitting the application electronically. In addition, you should ensure that the attachments were successfully uploaded by reviewing the list of attachments included.

NOTE: Once the online application had been submitted proposers cannot make edits.

CONTACT US

All questions and requests for additional information regarding this RFQ must be submitted via email to Daisy Ortiz, at do****@fi******.org.