POSTING DATE: APRIL 29, 2025
DUE DATE: MAY 14, 2025 at 5:00 pm Pacific Time (PT)
UPDATE(S):
ELIGIBLE PROPOSERS
Proposers must meet the following minimum requirement(s):
- Proposing organization must be registered with Department of Industrial Relations
- Proposing organization must be a commercially licensed janitorial service provider
- Proposing organization must have a minimum of three (3) years’ experience in providing cleaning services in a similar office environment (i.e., size and scope)
Eligibility requirements are the minimum requirements to apply. If your entity is required to register with the California Secretary of State’s website, First 5 LA will verify an “active” status via California Secretary of State’s website: Search | California Secretary of State.
Proposers that do not meet the minimum requirement(s) above will not pass the first level of review (see Section IX. Selection Process).
DESCRIPTION
First 5 LA seeks to hire a janitorial services firm to clean its office building of approximately 47,000 square feet covering three floors. The office building is located on the Union Station campus in downtown Los Angeles at 750 N. Alameda Street, Los Angeles 90012. First 5 LA currently employs 95 staff members. A hybrid work schedule is currently in effect at First 5 LA with a portion of staff visiting the building each day. The second floor of the building contains offices and cubicles that may be leased to a third-party entity. The third floor also contains offices and cubicles for First 5 LA staff as well as two balconies. The first floor contains mainly conference rooms, storage rooms, and a patio. All three floors include bathrooms and kitchens. Janitorial services are needed to maintain a clean, healthy, safe, and orderly workspace for First 5 LA employees, tenants, and visitors.
Janitorial Services RFQ – Cover Letter – PDF
Janitorial Services RFQ 2025 – PDF
MANDATORY JOB WALK
Potential proposers should attend the mandatory job walk on May 9, 2025, from 10:00 am PT to 11:30 am PT to learn more about the RFQ requirements. Please RSVP for the job walk by emailing Inesa Papazyan at ip*******@******la.org no later than May 2, 2025, 5:00 PM PST.
Appendices:
For Information Purposes
- Appendix A – Application Checklist (PDF)
- Appendix B – Sample Contract (PDF)
- Appendix C – First 5 LA Floorplan & Pictures (PDF)
For Submission
- Appendix D – Experience Questionnaire (DOCX)
- Appendix E – Proposed Pricing (DOCX)
- Appendix F – References (DOCX)
- Appendix G – Due Diligence Assessment Form (PDF)
- Appendix H – Organizational Conflict of Interest Form (PDF)
ADDENDA
Please check the Funding Center webpage regularly for updates and addenda. First 5 LA has the right to amend this solicitation by written addendum. First 5 LA is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addenda shall be made available via the online funding center. Failure to address the requirements of such addendum may result in the proposal not being considered, at the sole discretion of First 5 LA. Addenda to this solicitation, if any, will be posted on this webpage. It is the responsibility of proposers to ensure, prior to submission, that their proposal reflects the most recent information and RFQ requirements.
QUESTIONS AND ANSWERS
To ensure that all potential proposers receive the same information, all questions and answers received are compiled and posted on this webpage. All questions and requests for additional information regarding this RFQ must be submitted to ip*******@******la.org before 5:00 pm PT on May 12, 2025.
First 5 LA reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 LA may respond to individual inquiries and then post replies to all questions by the posting date.
DEADLINE TO APPLY
An online application packet complete with required documents must be received by First 5 LA no later than 5:00 pm PT on May 14, 2025. Please review the RFQ’s Timeline for Selection Process to ensure availability during the proposal review activities.
HOW TO APPLY
To respond to this RFQ, please submit your proposal and all required documents through the online application system designated by First 5 LA by no later than 5:00 pm PT on May 14, 2025:
Step 1: Create a user account by clicking here.
Step 2: Once a user account has been created, click here to access the application.
Step 3: Once an application has been started, click here to modify and/or submit your application. Please do not create a new application once you have started your application.
For help with the online application click here.
Proposers must submit all required documents specified in the RFQ through this online form. It is highly recommended that you print a copy of your application for your records prior to clicking “Submit.” To do this, click “Printer-Friendly Version.” You should review the printed copy prior to submitting the application electronically. In addition, you should ensure that the attachments were successfully uploaded by reviewing the list of attachments included.
NOTE: Once the online application has been submitted proposers cannot make edits.
CONTACT US
All questions and requests for additional information regarding this RFQ must be submitted via email to Inesa Papazyan, at ip*******@******la.org.
